Privacy Policy

LAPWORTH SCARECROW FESTIVAL

Privacy Policy

Hi there. We really don’t mean to bore you, but we’ve got to let you know about something important: your privacy.

We don’t want you to worry about what we do with the information you give us and we also need to tell you about the information we collect. When you put it all together what you have is our privacy policy. So please forgive the formal words, but we're committed to doing the right thing.

If you have any questions or concerns about how we handle the information you give us, just ask - we know how you competitive tigers like to keep your entries under wraps!

Lapworth Scarecrow Festival (also referred to in this Privacy Policy as “we” or “us”) is committed to protecting your privacy and this Privacy Policy explains how Lapworth Scarecrow Festival may collect, use, or disclose, information about you. If you have any questions about privacy or data protection please contact us at info@lapworthscarecrowfestival.co.uk.

SCOPE OF THIS POLICY

This Privacy Policy applies to the website www.lapworthscarecrowfestival.com (the ‘Site’), and generally to the use of your information by Lapworth Scarecrow Festival. By using the Site and by providing information to us you agree to the use of your information by us in accordance with this Privacy Policy. From time to time we may also provide you with additional information on how we will use your information.

The Privacy Policy does not apply to other third party websites that you may reach through links on this Site. If you access other third party sites using the links provided, the operators of these sites may collect information from you which will be used by them in accordance with their privacy policy, which will differ from ours.

INFORMATION WE COLLECT FROM YOU AND HOW IT IS USED

If you browse this Site, register for the festival or any of its related competitions and/or offerings or participate in other initiatives or activities (whether online or offline) that we may offer or operate from time to time, we may take some of your details. The information we may collect and process about you and how it could be used is included in the table at the end of this policy document.

WHERE WE STORE OR PROCESS YOUR INFORMATION

The information we collect from you will not by us be transferred to, or stored at, any destination outside the European Economic Area (“EEA”). We will take all reasonably necessary steps to ensure that your information is treated securely and in accordance with this Privacy Policy. By using this website and by submitting or providing information to us, you consent to us transferring and storing your data in this way.

We have implemented security policies, rules and technical measures to protect the information that we have under our control from unauthorised access, improper use or disclosure, unauthorised modification and unlawful destruction or accidental loss.

Unfortunately, the transmission of information via the Internet is not completely secure. Although we do our best to protect your information, we cannot guarantee the security of your information transmitted to our Site and any transmission is at your own risk. Once we have received your information, we will use procedures and security features to try to prevent unauthorised access.

We ensure that your information will not be disclosed to regulators or authorities except where required by law or other regulation.

DISCLOSURE

We may disclose information about you:

to our carefully selected partners including but not limited to our sponsors;
to suppliers that process information on our behalf and partners who assist us in putting together and holding our annual festival;
if we are under a duty to disclose or share your information in order to comply with any legal obligation, or in order to protect the rights, property or safety of our charity, our festival visitors or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection; and
successors in title of all or part of our charity.

CHILDREN

We do not knowingly collect information from children under 18 years of age.

YOUR RIGHTS

You have the right to ask us not to process your information for marketing purposes. We will usually inform you (before collecting your information) if we intend to use your information for such purposes or if we intend to disclose your information to our carefully selected partners for such purposes. You can exercise your right to prevent such processing by indicating this when we collect your information. You can also exercise the right at any time by contacting us at info@lapworthscarecrowfestival.co.uk.

You are entitled to ask us whether we are keeping information about you and if so to ask to have access to this information. In order to receive a copy of any information that we currently hold about you, please send your contact details including address, proof of identification (such as a copy of your passport or driving licence) and enclosing a cheque for £10 payable to Lapworth Scarecrow Festival to cover administration expenses to the following address: Arden Cottage, Old Warwick Road, Rowington, Warwick, CV35 7AD.

We allow you to challenge the information that we hold about you and, where appropriate, you may have information erased, rectified, amended or completed. We reserve the right to refuse to provide you with a copy of your information, but will give reasons for our refusal. We do, however, allow you to challenge our decision to refuse to provide you with a copy of your information.

CHANGES TO OUR PRIVACY POLICY

Any changes that we make to our Privacy Policy will be detailed on the Site or otherwise notified to you.

INFORMATION WE COLLECT FROM YOU AND HOW IT IS USED

GROUP	WHAT DATA DO WE COLLECT FROM YOU?	HOW WE USE YOUR INFORMATION
Contacting us	If you contact us we may keep a record of that correspondence and the information you provide.	If you contact us, we will only use your information in relation to any further correspondence with you
Online registration for Scarecrow Festival related competitions/enquiries for the craft fayre	The information you provide by registering with us to enter our competitions or enquiring about participating in the festival including your title, name and contact details. In order to successfully complete a registration, you must also consent to us contacting you by e-mail and SMS (opt in), by post and telephone (opt out) and through any other means of contact that you choose to provide to us.	• to understand your needs and provide you with the information you have requested, • to provide you with information about events and other matters relevant to the Lapworth Scarecrow Festival or which we consider may be of interest to you; • to share your information with our carefully selected partners for the purposes of informing you of goods, services, promotions, offers and forthcoming events which we consider may be of interest to you; • for research and analysis and in order that we may contact you from time to time for such a purpose or for the purpose of conducting surveys; • to notify you about changes to our festival; • from time to time we may share information with carefully selected third parties in an aggregated, anonymised format
Registration in person for Scarecrow Festival related competitions/enquiries for the craft fayre or by post/hard copy	The information you provide by registering with us by for example completing our entry postcard or enquiring about participating in the festival including your title, name and contact details. In order to successfully complete a registration form, you must also consent to us contacting you by e-mail and SMS (opt in), by post and telephone (opt out) and through any other means of contact that you choose to provide to us	• to understand your needs and provide you with the information you have requested, • to provide you with information about events and other matters relevant to the Lapworth Scarecrow Festival or which we consider may be of interest to you; • to share your information with our carefully selected partners for the purposes of informing you of goods, services, promotions, offers and forthcoming events which we consider may be of interest to you; • for research and analysis and in order that we may contact you from time to time for such a purpose or for the purpose of conducting surveys; • to notify you about changes to our festival; • from time to time we may share information with carefully selected third parties in an aggregated, anonymised format
Responding to our emails	Any amended information you provide when responding to our emails including your title, name, contact	We ensure that the information we hold about you is kept accurate and up to date
Your visits to our website	Details of your visits to our website including traffic data, other communications data and the resources that you access	If you register or are already registered with us we will note that you visited our site and details related to the specific visit in order to better understand how we can help you.

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